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Data Accommodation

Finance

From the first charge to the tax report.

Room nights, restaurant bills, minibar and extras land on folios as they happen. Invoices are numbered without gaps, payments are recorded once, and the day closes into reports your accountant can use.

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Guest folio with room nights, restaurant charges, taxes and payments
A folio: room nights, restaurant charges, taxes and payments together.

Folios

One bill per guest, however they spend.

  • Charges from every department

    Rooms, restaurant, bar, room service, minibar, events and extras all post to the same folio.

  • Transfers and routing

    Move selected charges to another folio, or route a stay’s balance to a company account at checkout.

  • Payments

    Cash, card, bank transfer, wallet, cheque and voucher, in the property currency or a foreign currency. Refunds and voided payments stay on record.

  • Discounts and voids

    Discounts and voids are permission-controlled and written to the audit log with the reason.

Invoices & tax

Invoices that stand up to an audit.

  • Gap-free numbering

    Invoice numbers run without gaps in each series and fiscal year. Voiding issues a credit note instead of deleting anything.

  • Invoice types

    Tax invoices, abbreviated tax invoices for smaller bills, and pro forma invoices. Reprints are counted.

  • Tax configuration

    Service charge, VAT and other taxes as percentage or fixed amounts, compound or inclusive, grouped by revenue type.

  • VAT and sales register

    A tax report built from issued invoices, ready for filing.
Daily flash report with revenue by category and payments by method
The daily flash report.

Nepal

Built around Nepal’s rules from the start.

  • IRD CBMS synchronisation

    Invoices and credit notes are sent to the Inland Revenue Department’s CBMS in the background, with retries and a per-invoice sync status. Available once your IRD credentials and seller PAN are configured.

  • Bikram Sambat dates

    BS dates on invoices, registration cards and the dashboard, and a fiscal year that follows the Nepali calendar.

  • Service charge and VAT

    New Nepal properties start with 10% service charge and 13% VAT charged on top, and PAN numbers are validated.

  • NRB exchange rates

    Foreign-currency payments convert at Nepal Rastra Bank rates or a rate entered at the time of payment.

Accounts

Receivables, payables and the cash drawer.

  • City ledger

    Company accounts with credit limits, statements and payments received.

  • Payables and expenses

    Supplier bills and payments, and expenses with an approval step.

  • Cash sessions

    Drawer sessions with floats, pay-ins and pay-outs, counted close and variance.

  • Journal export

    Export revenue, tax, service charge, payments, receivables, payables and expenses as journal lines for your accounting system.

Good to know

Data Accommodation keeps the hotel’s operational books — folios, invoices, receivables and payables. It exports journals to your accounting system rather than replacing a full general ledger.

Works together with

See it running on your own property.

Start a trial and set up your rooms, rates and outlets yourself, or book a walkthrough with our team.

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